As the
Secretary of Franklin Meadows board of directors, it is my
duty to record the minutes from each meeting. Then
after the minutes are recorded, I ask Lisa Fromm, who holds
the Newsletter/Website position, to post them on the
website so they can be viewed by all residents. I
take great pride in keeping our residents informed of what
issues are discussed and voted on at the board
meetings. Please feel free to contact me if you have
any questions or concerns about the minutes.
Sincerely,
Karen Hebel
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, November 3, 2009
Meeting was called to order at 7:02
p.m.
Board
members present: Ed
Fromm, John Gentry, Karen Hebel, Neil Funk, Lisa Fromm,
Laura Brown, Bill Olson
Correspondence Items
Lot #96
– Discussed a letter that was received
Lot #79 – Sent a letter regarding a phone call that
was received
President’s Report – Ed Fromm
1.
Introduced Laura Brown as new Treasurer
2. 2010 Budget
a. The board will try to combine/change current line items
used so the budget is easier to understand. An example:
Income – combine FMC dues & membership dues???
b. Look through papers of 2008 & 2009 to create
definitions for line items. An example: create a Voucher
Folder (excel file) when any money is requested to pay
invoices
Architectural
Report – Bill Olson
1.
Discussed questions from an individual that may bid on
vacant house on Lot #79
a. Is the small common area his to maintain?
b. Does he have to pay taxes on this area?
2. Ed will call him with answers to both concerns
Maintenance Report – John Gentry
1. The
board will send the check to Superior Scape as it gets
closer to winter
2. Dale Sova completed winterizing the sprinkler system
Treasurers Report – Ed Fromm
1. All 2009 dues are paid
2. Ed and Laura will meet about Treasurer’s position
Social Report – Neil Funk
1.
Dinner with Santa – Trinity Lutheran
a. Look into any Friday evening available in December
b. Sam Impastato will help Santa again this year
2. Entrance decorations – when will they go up?
Secretary – Karen Hebel
Newsletter/Website
– Lisa Fromm
1.
Requesting each board member send a blurb about their
position/duties
2. Requested a paragraph from John & Laura introducing
themselves
Next meeting scheduled for Tuesday, December 1, at 7:00
p.m.
Motion to adjourn the meeting made by Karen, second motion
made by John.
Meeting adjourned at 7:50 p.m.
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, October 6, 2009
Meeting was called to order at 7:11
p.m.
Board
members present: Ed
Fromm, Cindy Barney, John Gentry, Karen Hebel, Neil Funk
Board members absent: Lisa
Fromm, Bill Olson
Correspondence Items
President’s
Report – Ed Fromm
1.
Introduced current board members to new board members
2. Annual meeting went well but expected 25% of resident
participation. Only had around 10% of resident
participation.
3. 2010 budget was discussed
a. Asked the board to review the $43,750 during next month
or so and divide it up into line items (22 mile entrance,
Colony Ct. bridge repairs, etc.)
b. Mentioned we have 2 - $5,000 (6 month) cd’s as the
start of an emergency fund. As of 1 year ago, we had no
emergency fund started.
Architectural Report – Bill Olson
Maintenance
Report – John Gentry
1.
Discussed line item Maintenance
– Clean Up $10,045 and
asked why amount was so high. Ed explained mostly from the
storm in June and Ash Borer tree removal
2. Bob Whitehead received a quote from Superior Scape
a. Karen made the motion, seconded by Neil to accept the
quote with Option #1 minus the salt service. The board
voted and motion passed.
b. Competitive bids were taken last year but since no
changes were made from last year’s quote to the 2010
quote, we agreed to rehire Superior Scape for the 2010
season.
Treasurers Report – Ed Fromm
1. Moved into Committee
of the Whole –
motion by Karen and seconded by Neil to discuss update of
delinquent dues
2. Mentioned new legal processes with Cindy and John
Social Report – Neil Funk
1.
Oktoberfest was a success and all went well
a. Thank you to all residents who volunteered (scheduled
and not) their time and everything ran great!
b. Wine – have again next year (white didn’t go
so maybe 2 reds)
c. Concerned about the sides being gone before the meats.
Have more next year
d. No generators were used, ran extension cords from 2
nearby homes to power bounce house and cotton candy maker
e. From a budgetary perspective, close to 2009 costs
2. Dinner with Santa update: look into dates available at
Trinity
Secretary – Karen Hebel
Newsletter/Website
– Lisa Fromm
1. Neil
made a suggestion to change board information on website.
Instead of personal names and email addresses, have
something like President @ Franklin Meadows.org
Next meeting scheduled for Tuesday, November
3rd,
at 7:00 p.m.
Motion to adjourn the meeting made by Neil, second motion
made by Karen
Meeting adjourned at 8:12 p.m.
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, September 1, 2009
Meeting was called to order at 7:06
p.m.
Board
members present: Ed
Fromm, Bob Whitehead, Lisa Fromm, Karen Hebel, and Neil
Funk
Board members absent:
Bill
Olson
Correspondence Items
1.
Discussed the recent break-ins of many vehicles in the
neighborhood and Ed will add this topic to the Annual
Meeting agenda
2. ITC and $300 Weigand’s voucher
a. Questions about who is eligible and not eligible
b. Meeting on September 9th
for
residents & ITC
3. Matt from Dynamic Landscaping
a. Mentioned the 21 mile road area along the tree line
needs more trimming
b. Mentioned we hire them to spray the weeds in the big
park.
i. Ed made a motion to purchase $50 of Weed Be Gone
concentrate and Ed and Brian Fromm can spray the area; with
a second motion made by Karen.
ii. The board voted and motion passed.
President’s Report – Ed Fromm
1. The
board reviewed past issues regarding trees and by-law
language
2. Discussed Annual Meeting agenda and the items to be
addressed
•
Introduce
current board members
•
Financial
information
•
Neighborhood
watch & neighborhood input
Architectural
Report – Bill Olson
Absent
for meeting
Maintenance
Report – Bob Whitehead
1. Bob
discussed his past two years in charge of Maintenance
a. He will start a file of his material for the new
Maintenance person
b. He will also be available for questions for an easy
transition
Treasurers Report – Ed Fromm
1. Reviewed the delinquent dues list & made updates of
recent activity
2. The 2010 dues invoice and letter for the Annual Meeting
was mailed
3. Report was approved (last 30 days)
Social Report – Neil Funk
1.
Discussed the Oktoberfest and booked items from Bob’s
Big Top
2. Will start shopping for food/drink items this week
Secretary – Karen Hebel
Nothing to report at this time
Newsletter/Website
– Lisa Fromm
Nothing
to report at this time
Next meeting scheduled for Tuesday, October
6th
at 7:00
p.m.
Motion to adjourn the meeting made by Ed, second motion
made by Bob
Meeting adjourned at 8:10 p.m.
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, August 11, 2009
Meeting was called to order at 7:10
p.m.
Board
members present: Ed
Fromm, Bill Olson, Lisa Fromm, Karen Hebel, Neil Funk
Board members absent:
Bob
Whitehead
Guests
present:
Michele Campbell, Mary Van Camp
Correspondence Items
Guests
Presentations
1. Mary
Van Camp discussed concerns about Lot #53 and others
renting out their homes when she said our by-laws state
that renting is not allowed. Ed will call the association
attorney for correct process to enforce these rules so Bill
can take further action.
2. Michele Campbell discussed concerns on Lot #259 and Lot
#222 leaving boats, campers, 4-wheelers, etc. on their
property for weeks at a time.
3. Michele Campbell discussed concerns about tree removal
process and costs after damaging storm in June
President’s Report – Ed Fromm
1. ITC
and tree removal: discussed about why ITC is removing so
many trees in our subdivision
2. Ed spoke to a concerned resident who requested a notice
be sent to all residents affected to attend the Shelby Twp.
board meeting, which was held on August
4th.
He suggested they attend to voice their concerns about
ITC’s new easement rules and tree removal.
Architectural Report – Bill Olson
1. The
vacant house on Lot #177 has sold and new resident has
moved in
2. Discussed camper on Lot #122. There have been 2 letters
sent
Maintenance
Report – Bob Whitehead
Treasurers
Report – Ed Fromm
1. Deliquent Dues Update: Moved into Committee
of the Whole –
at 7:27 p.m. with a motion by Ed Fromm to discuss 2009
delinquent residents. (Lot #’s 238, 129, 233, 239,
70, 1, 183) Out of Committee
of the Whole –
at 7:46 p.m. with a motion by Ed Fromm
2. Bills: paid DPW, web casting, Kinko’s (newsletter)
3. CD’s: must go with Bob Michaelwicz to the bank to
switch signatures
4. September billing: the 2010 dues form
a. The 2010 dues request will be mailed to households
September 1st
i. A concern was brought up about cost of creating and
printing the forms needed for future resident mailings.
ii. A motion was made by Bill to research and pursue
purchasing a laptop and printer for the board to print out
mailings, newsletters, etc. with a second motion made by
Neil. The board voted and motion passed. The board will
meet next Tuesday to discuss their findings on this issue.
b. Informational letter: about Oktoberfest since there will
be no signs, banners, etc. advertising the event ahead of
time
c. Oktoberfest information: will be 1-5:00 as usual
d. Nominations: open seats are Treasurer and Maintenance
e. Annual Meeting information:
i. there will be sandwich board signs advertising the event
a few weeks before
Social Report – Neil Funk
1.
Discussed the Campout was a success with 30-40 residents
visiting but no one stayed overnight.
2. Discussed the Oktoberfest and can get inflatable bouncer
from church cheaper than Bob’s Big Top
Secretary
– Karen Hebel
1. Received a call from Lot #180 for some changes to be
made on the website and paper newsletter under F.M.
Services
2. Forwarded the changes to Lisa and requested she make
those changes
Newsletter/Website
– Lisa Fromm
1.
Requested that all articles for the newsletter be sent by
August 20th
2. The newsletter will be printed at the end of August
Next meeting scheduled for Tuesday, September
1st
at 7:00
p.m.
Motion to adjourn the meeting made by Neil, second motion
made by Bill
Meeting adjourned at 8:18 p.m.
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, June 9, 2009
Meeting was called to order at
7:09
Board
members present: Ed
Fromm, Karen Hebel, Bob Whitehead, Neil Funk, Bill Olson
Board members absent:
Lisa
Fromm
Guests
present: Bob
Michalewicz, Marcia Michalewicz
Correspondence Items
1.
Discussed paperwork of a request to build a shed on lot
#144.
2. Discussed if any existing board member would take over
the Treasurer’s position until the vote in October.
President’s Report – Ed Fromm
1.
Handed out an updated list of companies/contact people the
board deals with on a regular basis w/ current addresses
& phone numbers.
2. The annual meeting will be before the Oktoberfest from
11:00 a.m. – 1:00 p.m. in the big park under the
large tent.
3. Contacted 15 random households and asked their opinion
on updating the 22-mile entrance or not. Nine residents
said not to spend the money updating it but simply clean it
up a bit, two residents said spend whatever to make it
brand new, three residents said to maintain it and one
resident was undecided.
4. Discussed the open board seats of Treasurer and
Maintenance.
Architectural Report – Bill Olson
1. Lot
#122 sent a letter stating the camper was removed from back
yard.
2. Lot #144 further discussed the request to build a shed
behind the existing garage. A motion was made by Bill to
approve shed construction, and a second motion made by Bob.
The board voted and motion passed.
3. Lot #238: there have now been 3 letters sent about the
washer in the driveway. Still no response from homeowners.
Maintenance Report – Bob Whitehead
1. Three
bids were returned for 22-mile entrance clean-up/re-do.
These bids are itemized by the scope of work.
a. Dynamic Lawn – $1655
b. Landscape Services – $3807.75
c. G&M Landscape – 4060
2. The board discussed either to redo the entrance this
year or simply maintain it for the remainder of 2009, set
some funds aside, and revisit the bids in 2010.
3. A motion was made by Ed to simply maintain it, and a
second motion made by Karen. The board voted and motion
passed.
Treasurers Report – Ed Fromm
1. There is a box of old files from Bob Michalewicz to be
organized into the Franklin Meadows file cabinet in
Ed’s garage of past records.
2. Several of the bills are maintained online with auto
bill payment.
a. A major concern is both of Ed’s computers are Mac
and the software that is used for this is for Windows only.
b. There is no updated 2008 or 2009 list of residents.
3. Lot #233 vs. Franklin Meadows (court case) regarding non
payment of past association dues; 2 hearings are scheduled.
a. A hearing was on June 12th
and two
board members were present.
b. A hearing is scheduled for July 8th
and a
board member will attend.
4. Lot #79: the board received a letter of
Discharge
of Joint Debtors from The
U.S. Bankruptcy Court stating the resident on Lot #79 is
excused from paying any past dues owed.
a. Ed will call Township regarding further rules of the
board.
b. A motion was made by Ed to discharge any dues collection
from the resident on Lot #79 and a second motion was made
by Bill. The board voted and motion passed.
5. Dale Sova sent a request for payment for work on our
sprinkler system repair/maintenance. Stated some problems
due to root damage.
Social
Report – Neil Funk
1.
Garage sale was a success as 19 families participated
2. The date for the Oktoberfest is October
4th
3. The dates for the Family Camp Out are July
24th
and
25th
4. Discussed the possibility of a July 4th
celebration
5. Discussed the possibility of a 2009 Bike Parade in the
middle of July
Secretary
– Karen Hebel
1. Discussed the concern of having no minutes for the May
meeting. It was abruptly ended shortly after it started.
2. Discussed that I would be unavailable for most of July
so if there were a meeting, someone else would need to
record the minutes.
Newsletter/Website
– Lisa Fromm (per Ed Fromm)
1.
Reminded the board that the June newsletter is one of the
quarterly printed/delivered versions
2. Requested that any articles had to be sent by Friday
evening because the newsletter was being printed Saturday
afternoon for Sunday delivery.
a. The main items that should be included are the
Oktoberfest, the Annual Meeting, Open Board Positions, and
the Camp Out.
Next meeting scheduled for Tuesday, August 4 at 7:00 p.m.
There will be no July meeting.
Motion to adjourn the meeting made by Neil, second motion
made by Bob.
Meeting adjourned at 8:15 p.m.
Franklin Meadows
Welcome Social/Board of Directors Meeting Minutes
Tuesday, April 7, 2009
Welcome Social 7:00
– 8:15 p.m.
Board
members present: Ed Fromm, Bob Michalewicz, Karen Hebel,
Bob Whitehead, Lisa Fromm, Neil Funk
Neighbors present: Kyle & Libby Simms, Vickie
Easterbrook, Laura Frick, Chris & Dawn Howell and
Marcia Michalewicz
1. Introduction of the board by Ed Fromm
2. Each board member reintroduced themselves, their
position and duties, location of home, and length of
residence
Meeting was called to order at 8:20
p.m.
Board
members present: Ed
Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Bill
Olson, Lisa Fromm, Neil Funk
Guests present: Marcia
Michalewicz
Correspondence Items
1.
Yellow forms are being returned and babysitter list is
being updated
2. Discussed an email from Lot #87 with cost-cutting ideas
and concerns if the split rail fence (rotting) on his
property is his cost or the association
3. Discussed a letter from Lot #194 with concerns about Lot
#195 with a chicken wire fence around areas of yard
a. a letter to remove fence was sent and to date, no
response
b. a second letter will be sent
President’s Report – Ed Fromm
1.
Reviewed Robert’s Rules of Order for board meetings
2. Complimented the board on hard work regarding past
concerns/events
Architectural Report – Bill Olson
1. Lot
#195 received a letter about a chicken wire fence. There
has been no response. A second letter will be sent
2. Lot #237 sent an email regarding Lot #238 with
complaints of yard/house appearance
3. Lot #122 has a camper plugged into a shed in the
backyard, a letter will be sent
Maintenance
Report – Bob Whitehead
1. Seal
coating bids were requested and will be discussed at next
month’s meeting
2. Bids were requested for 22 mile entrance clean-up/re-do
a. two bids were returned and more information is requested
on one of them
b. a third bid is due in within the week
3. Three bids were received for lawn maintenance
4. Lighting at 22 mile entrance is low voltage and
replacement bulbs are only by special order. It will be
maintained as needed
5. An updated copy of insurance liability from Superior
Scape was received
6. Park Clean Up dates: April 25th
–
Saturday and May 3rd
–
Sunday
a. a flyer will be delivered
b. we will meet about areas of concern
c. using the same brush/waste removal company as last year
Social Report – Neil Funk
1.
Easter Egg hunt discussion
a. The day went well and it was fun to see the neighbors
b. Mentioned everyone who helped (stuff eggs and day of
event)
2. Garage Sale update: dates are May 28th
–
Thursday, May 29th
–
Friday and May 30th
–
Saturday is optional
Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. Tax status: our
accountant has filed an extension and our taxes will be
completely finished when the State of Michigan produces a
new needed tax form
3. Moved into Committee
of the Whole –
motion by Bob Michalewicz and seconded by Ed Fromm to
discuss dues collection
Newsletter/Website Report – Lisa Fromm
1.
Updated list of babysitters is complete
2. Thank you to volunteers for newsletter
Next meeting scheduled for Tuesday, May
5th
at 7:00
p.m.
The following meeting is scheduled for Tuesday, June
2nd
at 7:00
p.m.
Motion to adjourn the meeting by Neil Funk, seconded by Bob
Whitehead
Meeting adjourned at 9:40
p.m.
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, March 7, 2009
Meeting was called to order at 7:09
p.m.
Board
members present: Ed
Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Lisa
Fromm, Neil Funk
Board members Absent: Bill
Olson
Guests
present: Marcia
Michalewicz
Correspondence Items
1.
Discussed an email from resident on Lot #86
2. Discussed an abandoned car in Colony Ct. – was
removed by police
President’s Report – Ed Fromm
1.
Reviewed Robert’s Rules of Order for board meetings
2. Requested for each board member to submit an article for
the quarterly delivered newsletter
Maintenance Report – Bob Whitehead
1.
Wooden sign at 22 mile entrance will be repaired
2. lights at 21 mile entrance will be replaced (2 are
burned out)
3. updated copy of insurance liability from Superior Scape
was received
4. bids for landscaping were requested
a. one company already submitted their bid
b. expecting 2-3 more within the next month
Treasurers Report – Bob Michalewicz
1. Report was approved (last 60 days recorded)
2. Purchased 600 Forever stamps for future postage –
price increase expected in May ‘09
3. Gaining knowledge of procedures for small claims court
a. regarding sending letters, court dates, etc.
b. following through with cases of residents with
delinquent dues
Social Report – Neil Funk
1.
Welcome Social is April 7th
a. compare resident list from 2007 to 2009 to get list of
new resident’s
b. mail invitation with newsletter
2. Easter Egg hunt is March 29th
(rain
date April 5th)
a. egg stuffing on March 21st
at Ed
Fromm’s – 4:00 p.m.
b. contact residents about Easter bunny
Next meeting scheduled for April 7th
at 7:00
p.m.
Motion to adjourn the meeting by Bob Whitehead, seconded by
Ed Fromm
Meeting adjourned at 8:48
p.m.
Board of Director's Minutes...
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, December 2, 2008
Meeting was called to order: 7:15 p.m.
Board
members present: Ed Fromm, Bob
Michalewicz, Karen Hebel, Bob Whitehead, Bill Olson, Lisa
Fromm, Neil Funk
Correspondence
Items
The resident on
Lot #68 sent a letter of thanks and complimented the board
on all we do for the neighborhood
President’s
Report – Ed Fromm
1. Agenda for
meeting was approved
2. Minutes from November meeting were approved and posted
on Nov. 14th
3. Board discussed an email from resident on Lot #86
regarding recent snow plowing and misc. issues
Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. Ran the preliminary amounts of money for 2008 year
3. For 2009, ask those who need service hours (for school
or church) to help with association/social events
Architectural
Report – Bill Olson
1. There is
still an occurrence of signs being removed off of
people’s lawns by unknown individuals (not by the
board)
2. The negative letters regarding certain signs have
stopped
Maintenance Report – Bob Whitehead
1. Brian Fromm
has replaced the fences by Lot #149 and across the street
by the park entrance
2. Some trees were removed at the 22 mile entrance
Social Report – Karen Hebel/Neil Funk
1. Discussed final details for the holiday party
a. Sandwich board signs were posted on Dec.
3rd
b. An introduction of the new 2009 board will be introduced
2. Requested permission to purchase lighted garland, bows
and a storage bin for decorating the entrances
3. The 2009 volunteer letter explaining committees for each
event will be sent out in January
a. There will be an asterisk (*) on the events that can be
used for service hours
b. There will also be a line for email addresses
Newsletter/Website
– Lisa Fromm
Mentioned all
information was updated/posted on the website
Next meeting scheduled for January 6, 2009 at 7:00 p.m.
Motion to adjourn the meeting by Ed Fromm, seconded by Bob
Whitehead
Meeting adjourned at 8:08
p.m.
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, November 4, 2008
Meeting was called to order at 7:10 p.m.
Board
members present: Ed Fromm, Bob
Michalewicz, Karen Hebel, Bob Whitehead, Bill Olson, Lisa
Fromm, Neil Funk
Correspondence Items
1. Bob M.
received copy of Non-Profit Corporation New Requirements
2. Bill requested updated list of new homeowners for
letters sent/received for political signs
3. Ed shared a letter he received from Lot #206 and the
board will take ideas under consideration
President’s
Report – Ed Fromm
1.
Neighborhood’s future goals
a. Bob M. – create an emergency reserve: optimal
requirement is one year’s revenue
b. Lisa – neighborhood welcome basket for new
homeowners to feel a sense of community. Bill suggested
enclosing a copy of the board members and contact
information, bi-laws, etc.
c. Lisa – create a neighborhood contact committee in
case a homeowner is in a serious accident or death in the
family for the board to send a card from the neighborhood
d. Karen – update the swing set in the big park, both
location and construction to be considered
e. Bob W. – update some activity pieces in the big
park, wood is rotting away and possibly a future hazard
f. Bob W. – decorate the entrances for fall with
haystacks, pumpkins, etc.
2. Reminded each board member to seek further ideas/goals
3. Mentioned that at the end of each meeting, the board
verifies the date and time for the next meeting
Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. mentioned the split rail fences need to be replaced at
creek south of Providence Court.
3. Reported on the amount of homeowners who have paid their
dues
a. the second reminder went out November 1, 2008
b. Ed inquired about delinquent homeowners
4. 22 mile entrance update
a. trimmed rose bushes
b. lights were replaced and working well
Architectural Report – Bill Olson
1. Almost 30
letters have been mailed to remove political signs and is
keeping track of compliance by these residents
2. Lot #76 update: Permit was pulled and cement work is
completed
Maintenance Report – Bob Whitehead
1. Three bids
for snow removal/salting were returned and discussed
2. A motion by Bill Olson and seconded by Bob Michalewicz
that Superior Scape will be chosen for the winter season.
Motion passed.
3. A bill was submitted for winter prep of our sprinkler
system
Social
Report – Karen Hebel/Neil Funk
1. Holiday Party – Saturday, December
13th
from 6:30
– 8:30 p.m.
a. Trinity Lutheran hall is reserved and confirmed
b. food (Little Caesars), drinks (pop, lemonade, coffee),
desserts (neighbors)
c. signs will be posted week of December
1st
d. introduction of new board to guests before Santa arrives
2. The 2009 Volunteer Letter/List was discussed
a. possibly assign a committee to an event (not
individuals)
b. send email reminder to committee chair of their upcoming
event
c. March is first social event (Welcome Social)
Newsletter/Website – Lisa Fromm
Mentioned all
information was updated/posted on the website
Motion to adjourn the meeting by Ed Fromm, seconded by Bob
Whitehead
Meeting adjourned at 8:38 p.m.
Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, October 7, 2008
Meeting was called to order at 7:23 p.m.
Board
members present: Ed Fromm, Bob
Michalewicz, Karen Hebel, Bob Whitehead, Bill Olson
Guests present: Marcia Michalewicz
Correspondence Items
1. Discussion
of ballots and announcement of new board
2. Lights at 22 mile entrance are not working, requests to
repair them
3. Wooden fence between Lot #149 and Lot #150 is rotting
away, especially the fence post
President’s Report – Ed Fromm
1. Board
meetings will now be run by Robert’s Rules of Order
2. Additional newsletter will be sent out this month
announcing the new/existing board members and positions,
articles requested by each board member
3. Request for each board member to meet with our friends
and neighbors on what they would like our
neighborhood’s future goals to be
4. Request for each board member to complete a position
packet, including a list of current duties, contacts, phone
numbers, and any additional information to make future
board members aware of their responsibilities
Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. Reported on the amount of homeowners who have paid their
dues
a. a reminder will go out on November 1, 2008 and another
will go out on December 31, 2008 for those who have not
paid by then
3. Moved into Committee
of the Whole – motion
by Bob Whitehead and seconded by Bob Michalewicz
a. Discussed delinquent residents
4. Out of Committee
of the Whole – motion
by Bob Whitehead
5. Any 2009 invoices still not paid will receive a last
notice on March 1st
which will
include late fees
Architectural Report – Bill Olson
1. Received
several complaints for signs (construction, political,
etc.) being posted on lawns. Letters have been mailed and
keeping track of compliance
2. Moved into Committee
of the Whole – motion
by Bob Michalewicz and seconded by Karen Hebel
a. Discussed sign posting rules as stated in our bylaws
3. Out of Committee
as a Whole – motion
by Bill Olson
4. Will check on the status of the permit and construction
on Lot #76
Maintenance Report – Bob Whitehead
1. Discussed
problems with lights at 22 mile entrance. Will determine
what needs to be fixed, contact an electrician and make
sure appropriate lighting will be installed.
2. Awaiting several bids for snow removal/salting for the
winter season
Social
Report – Karen Hebel
1. Oktoberfest
was a success with a great turnout, probably 200 residents
a. Noticeable group of non-residents attended.
b. Motion by Ed Fromm and seconded by Bill Olson that no
sandwich board signs will be posted next year. We will
determine how to advertise this event at a later date.
Motion passed.
2. Several positive comments/feedback regarding the
Oktoberfest
a. Layout of tents, tables, chairs was great for the size
of the crowd
b. New train (Andy’s Trains) – liked train
better, more room, and the driver was nicer than previous
company
3. Some negative comments/feedback regarding the
Oktoberfest
a. Food – there wasn’t enough and no vegetarian
selections
b. Beer is good but maybe also wine
c. Larger coffee pot needed
d. Train – some were upset by the size of the line
e. Some residents were upset we asked for food/drink
contributions when they already pay dues. However, over 20
residents gladly donated water, pop, desserts, candy or
snacks
f. Moon bounce – noticeable bad odor &
Bob’s Big Top was made aware we weren’t
satisfied
i. Motion by Bob Michalewicz and seconded by Bob Whitehead
that we pay future vendors after services are rendered, not
before or day of event. Motion passed.
ii. Exception would be for food and drinks
4. Santa Party – either Friday, December
5th
or
Friday, December 12th
are
both possible dates.
a. Requested Trinity Lutheran hall again
b. Requested Santa to arrive at 7:45 p.m. again
5. The 2009 Volunteer List will be sent out to residents by
end of November. It will include new committees –
spring gardening/planting, holiday lights, fall clean up,
as well as the events in the past.
Motion to adjourn the meeting by Ed Fromm, seconded by Bob
Michaelwicz
Meeting adjourned at 8:16 p.m.
August 5, 2008
Meeting called
to order with board members Bob Whitehead, Karen Hebel,
Bill Olson, Bob Michalewicz and homeowner Neil Funk in
attendance.
Meeting begins with Bill Olson’s report about home
owner, lot #257 located at 12405 Independence request to
replace a patio with a covered sunroom. Homeowner presented
detailed drawings of proposed construction which were
reviewed and approved by the entire board.
The construction request sparked a discussion about home
improvement procedures and it was voted and agreed that all
homeowner requests would be brought before the board at a
normal meeting, where plans would be reviewed and voted on
which would be recorded into the minutes. It was also
agreed that the proposed construction would have to be
inspected after construction is completed to make sure
approved plans were followed.
There was a follow up discussion about resident concerns
about political signage being displayed. It was agreed that
the board would proceed on the issue using Federal and
township guidelines.
Bob Whitehead, then proceeded to report about residents
concerns about maintenance issues in Cameron Park. It was
at this time that a letter written by resident Steven Myers
was discussed by the board. The issues raised will be
looked into further and any necessary measures would be
reported at a later meeting.
Karen Hebel then gave her report about the recent Park Camp
Out event. It was noted that the response was well received
and that this event should be considered to become an
annual event. She also reported about her preliminary
preparations for Oktoberfest. The board approved her
preliminary plan requests.
Bob Michalewicz, gave the board members spending and
financial balance reports for the period between the last
board meeting in June and the present meeting. These were
approved. A proposed budget for the 2009 year was presented
to the board members. Time was spent discussing individual
line items and the proposed amounts being allocated. It was
agreed that the members would use the time until the next
meeting to finalize any spending priorities that were not
included in the proposed budget and then vote to finalize
the 2009 budget.
Meeting was then adjourned.
Respectfully Submitted,
Bob
Michalewicz
June 5, 2008
Meeting started at 7:10 p.m.
President’s
Report – Matt Hedge
An email sent
to Matt regarding a complaint that Dynamic Landscaping is
not mowing close enough to the edges on the south end of
our entrance. Matt looked into the situation and he said
Dynamic is doing their mowing correctly.
Maintenance
– Bob Whitehead
• The park
clean-up went well and some residents are still working
very hard to help make the parks safer and more appealing.
The pathway areas are cleared and there is still more work
to be done.
• Bids from five companies were requested (all bonded
and insured) for tree and brush removal. Three returned
their bids. Bob is waiting for the other two
companies’ bids.
• A battery back up plan for our sprinkler start up
process was discussed last year and the board has cancelled
this item from the agenda.
Social
– Karen Hebel
• The Camp
Out was discussed and the signs will be posted 2 weeks
prior to the event.
• Karen was contacted by Shelby Lanes bowling alley
for an all neighborhood bowling party. The residents can
attend Tuesday, June 17th
at
7:00 p.m., Wednesday, June 18th
at
7:00 p.m. or Saturday, June 21st
at
3:00 p.m. for 3 free games of bowling (shoe rental $1.50)
and some refreshments. Karen (254-3593) is the contact
person to sign up with so call her if interested. Shelby
Lanes is at 50721 Van Dyke, (586) 731-4800 or visit their
website at
www.bowldetroit.com. A flyer with
more information will be attached to the printed
newsletter.
Architectural
– Bill Olson
Cameron Park
– the play climber equipment is being removed due to
rotted wood. Bill will fill any holes left from the play
structure with sand or soil.
Treasurer’s
Report – Bob Michalewicz
Bob went
through the bills, unpaid dues and the profit and loss
sheet since the last meeting.
Other
Business
• The
board meetings have been moved from the first Wednesday of
each month to the first Tuesday of each month. They will
still be held at 7:00 at the Michalewicz’s home at
47920 Ben Franklin Dr. All residents are welcome to attend.
• If you leave your vehicle in your driveway at night,
please hide all valuables and remember to lock your
vehicle. There has been a sudden increase of break-ins and
the police recommend we remind everyone for safety
purposes.
• The board received some complaints about political
signs appearing around our neighborhood. Our president,
Matt Hedge, is running for State Representative and he
displayed signs at each entrance and one in front of his
residence. It is clearly stated in our by-laws that this is
not allowed. We as a board discussed the by-laws with him
and actually asked him to remove these signs immediately.
He showed no interest in complying with the rules and
insists it’s against his principles. Bob Whitehead
specifically requested for Matt to step down if he
doesn’t comply. The board is willing to take any
further action if needed.
Meeting was
adjourned at 8:46 p.m.
Respectfully Submitted,
Karen Hebel
May 7, 2008
Treasurer's Report - Bob Michalewicz
Bob went
through the bills, unpaid dues and the profit and loss
sheet since the last meeting. Bob also shared the two
proposals for the repairing and sealing of the paths north
of Independence. The Board agreed on one proposal and that
process will move forward as we get into the Summer months.
Bob also shared the new invoices that the Board will be
using and the Board approved the necessary money to provide
the needed materials.
Social Report - Karen Hebel
Karen reminded
everyone that we are sticking to the every other year
schedule for the neighborhood garage sale. This means that
there will not be an organized event this Summer. Friday's
in the Park will start on Friday, June 20th (the first day
of Summer) and they are scheduled to run from 5-9 p.m.
Finally, the Franklin Meadows Camp Out will be the night of
July 18th. More details on this even will come out at a
later date.
President's Report - Matt Hedge
No report at this time.
Newsletter
- Ed Fromm
No report at this time.
Maintenance
- Bob Whitehead
No report at this time.
Respectfully
Submitted,
Ed Fromm
February 6, 2008
Treasurer's
Report - Bob Michalewicz
Bob went over
the monthly bills and gave an update on the dues collection
for this year, of which there are currently 51 homes who
have not paid their annual dues. Bob is also in the process
of updating our two insurance policies and some of our
banking documents due to Board of Director position
changes. Finally, because of a change in Michigan's tax
laws, Bob will be working with a recommended CPA to bring
our home owner's association up to date with our current
tax codes.
Social
Report - Karen Hebel
Karen has updates for the Easter Egg Hunt, the Welcome Tea
and the volunteer list. Updates will be posted on the
website very shortly.
President's
Report - Matt Hedge
No report at this time.
Newsletter
- Ed Fromm
The newsletter is done. I'm just looking for some good
weather and time to get it passed out.
Maintenance
- Bob Whitehead
Bob met with Superior Scape to go over our snow removal
contract and make sure that both parties are on the same
page.
Respectfully
Submitted,
Ed Fromm
January 2, 2008
Treasurer's Report - Bob Michalewicz
Bob went over
the end of the year report and presented his final numbers.
His full report will be in the January newsletter and on
the web site.
Social
Report - Karen Hebel
Karen recapped the Dinner with Santa event and set the
dates for the Welcome Tea.
President's
Report - Matt Hedge
No report at this time.
Newsletter
- Ed Fromm
Ed will work to get a newsletter out sometime in January.
Maintenance
- Bob Whitehead
Bob filled the group on the snow removal contract, the
replacement of street signs and other odds and
ends.
Respectfully
Submitted,
Ed Fromm
December 5, 2007
Treasurer's
Report - Bob Michalewicz
Bob went over the monthly bills, presented the lawn
maintenance contracts for next year and discussed items
regarding future landscaping needs.
Social
Report - Karen Hebel
Karen presented her final numbers on the Dinner with Santa
event and she informed everyone that her next event will be
the "Welcome Tea" at the March meeting of the Board of
Directors.
President's
Report - Matt Hedge
Matt reviewed emails that he received from neighbors
regarding a several items.
Newsletter
- Ed Fromm
Ed reminded everyone that the next newsletter that will be
printed and delivered will be in January. This will give
Bob a chance to get year end figures to be printed for the
2007 fiscal year.
Maintenance
- Bob Whitehead
Bob had no report at this time.
The meeting adjourned at 7:54.
Respectfully Submitted,
Ed Fromm
November
7, 2007
The minutes from the last meeting were approved.
Welcome
to new board members
•Matt Hedge and Bob Whitehead were welcomed to the
group.
Architectural
Report - Bill Olson
•Bill updated the group on several items throughout
the neighborhood.
Social
Report - Karen Hebel
•Karen updated everyone on Octoberfest and turned in
her final numbers, which were almost the exact same as last
year - $3,400.
•Dinner with Santa this year will be held at Trinity,
on the corner of Van Dyke and Hall Rd. There are more
details on the “Social Director” and front page
of the web site.
Treasurer’s
Report - Bob Michalewicz
•Bob covered the following items...
•Recap of the spending since last meeting
•Recap of the paving contract
•Fall cleanup report
•Future needs for 2009
•Crime Stats Report from Shelby Twp.
Communications
Report - Ed Fromm
•Because of the new members Ed reminded everyone that
the newsletter is printed and delivered three times a year,
but the website is updated constantly.
Other
Business
•The board voted 4 - 1 to raise dues to $175.00
starting in 2009.
By Michele Campbell
October 3, 2007
The Franklin Meadows meeting was called to order at 7:13
a.m.
Board members present: Michele Campbell, Bob Michalewicz,
Ron Krakowski, Karen Hebel, and Ed Fromm
Board members absent: Bill Olson
Homeowners present: Maria Michalewicz
Minutes were approved with change that the Newsletter
position needed to be included on the ballots.
Treasurers
Report:
•
Treasurer submitted monthly report, quarterly report, and a
Year to date income/expense comparison by category.
Reports were approved.
• Bob meet with Judy Schlottman, sub attorney, in
regards to collection process, vacant properties, and equal
application.
Maintenance
Report:
• Bob
called the Township to get the sprinklers turned off.
Dale Sova will winterize them tomorrow and read the meters.
• Hopefully the paving of the sidewalks will happen
this weekend. Ed sent out the flyers to the
surrounding neighbors asking them not to water the
paths. Paths were cleaned by Dynamic and they look
great.
• Fall clean-up was discussed. Ron will talk to
Dynamic about when we would like to have it done.
• Discussed the coming increases to our bills for lawn
services due to the tax increases just passed by the state
of Michigan.
Social
Report:
• Ron
called and scheduled people for jobs for the
Oktoberfest. We are still in need of some cotton
candy workers.
• Discussed different supplies that Karen needs people
to bring such as trash cans, tennis rackets, coolers,
bullhorn, etc.
• Ed will make the ballot box and ballots.
General:
• Road
rally is October 20th.
• Bob met with the Shelby police dept in regard to
various concerns of vandalism and speeding in the
sub. The Sergeant is supposed to get back with him
with statistics of crimes in neighboring subs versus our
sub. Bob asked for extra patrols. The
speeding machine was put on Craven.
Meeting adjourned at 8:12 p.m.
September 8, 2007
The Franklin Meadows meeting was called to order at 8:10
a.m.
Board members present: Michele Campbell, Bob Michalewicz,
Ron Krakowski, Karen Hebel, and Ed Fromm
Homeowners present: Kim Ericson, Candy Martens,
Brynne and Gary Yahr
Treasurers
Report:
• 6
homeowners have not paid their dues. Judy Schlottman,
sub attorney, did title searches on lots that owe.
Three houses are vacant in the sub and two of them are held
by banks.
• Bob has sent out the bills for 2008 dues.
• The cost to resurface the paths south of
Independence will cost approximately $11,500 which includes
Dynamic edging the paths. The edging has been
completed and the Board is happy with their job.
Dynamic brought in special equipment to get the job
done. The asphalt company should start in about 10
days depending on the weather. JP Asphalt will let us
know 5 days before they start so we can notify homeowners
not to water their lawns.
• Bob received a notice regarding an all day seminar
on Tuesday in Southfield. The seminar would cover
condo and homeowner associations. A workbook and DVD
can be purchased for $339. Motion to purchase the
materials was made by Karen and seconded by Michele.
Board voted unanimously to purchase the materials.
Social
Report:
•
Oktoberfest is Sunday, October 7th
from 1:00 to
5:00 p.m.
• Big tent should be there at 9:00 a.m. to set-up the
tents. We have reserved 2- 20x40 tents and 1- 20x20
tent, 175 chairs, 28 – 8 ft. tables, 2 – 5 ft.
grills, moon walk, slide, and cotton candy machine.
• Dan Dan the Choo Choo Man is coming from 2:00 p.m.
to 5:00 p.m. for $495.
• Ryan Buck is coming to 2-3 hrs for $50 for tennis
instruction for the kids.
• Porta Jon will be set-up at noon.
• Discussed getting signs made at Kinkos. Karen
needs to have some clip art e-mailed to her.
• Ed will put a notice on the website asking for
volunteers. Ron will make calls to get volunteers to
sign-up. We need volunteers for cooking, cotton candy
machine, keg keeper, moonwalk, slide, and tattoo station.
• Karen will inventory current supplies and start
shopping for needed items. She has people that
volunteered to help her shop.
• She would like people to come and help set-up at
10:00 a.m. on Sunday.
Maintenance
Report:
• Dynamic
trimmed the trees at the entrances and weeded for
$365.
• Discussed lines in yellow that were painted on Ben
Franklin. Ron motioned that the lines be removed
until approval by the county and by the Franklin Meadows
Board, seconded by Ed and unanimously approved by the
board. Discussed various ways to remove them.
Bob will speak to the ashphalt company.
• A homeowner on Warwick Ct. spoke to Bob in
regards to a fence.
• Suggestion was made to create a list of
vendors to help homeowners have a resource or
reference list.
Newsletter:
• Need to
get a written newsletter out. Please send Ed your
articles.
General:
• Candy
reported some vandalism to her house. She did report
it to the police. We will keep urging homeowners to
call the police and report problems because it does help
get extra patrols. Cars on Colony Court have also
been broken into.
• Discussed a welcoming packet that could be given to
new homeowners.
• Bob will make the ballots to be used at the
Oktoberfest. President, Secretary, and Maintenance
are the positions that need to be filled.
Next meeting will be October 3rd
at
7:00 p.m. Bob volunteered his house to have the
monthly meetings. Future meetings will be on the
first Wednesday of every month.
August 21, 2007
The Franklin Meadows meeting was called to order at 5:04
p.m.
Board members present: Michele Campbell, Bill Olson, Bob
Michalewicz, Mike Barczewski, and Ed Fromm
Board members absent: Karen Hebel, Ron Krakowski
A special meeting was called to discuss the paving of the
paths South of Independence.
Bob Michalewicz contacted some companies in regards to
having the paths resurfaced. After evaluating the
paths with Bob, two companies submitted bids: JP Asphalt
for $11,569 and Options Sealcoating and Paving for
$8,084. We reviewed the bids and noticed some
variances between them in regards to thickness of seal coat
and square footage. Bob will contact them and discuss
the areas of concern. Once these questions have been
answered, the Board voted unanimously to move forward with
the paving of the paths by JP Asphalt. Ron and Karen
approved via e-mail. We will have to get Dynamic to
do some special trimming by the paths. Also, all of
the homeowners on the paths will be asked to not water for
24 hours. We will notify them as soon as we know the
dates. The paths north of Independence will be looked
at next year as the budget permits.
Discussed some security problems in the Big Park and
speeding in the subdivision. Bill will contact Macomb
County Road Commission and Shelby Twp to see if we can get
a “speed limit” sign and/or “children
playing” sign. It was also noted that many of
the homeowners in the neighborhood are the ones doing the
speeding, not necessarily just people from neighboring
subs.
Meeting adjourned at 5:45 p.m. Next meeting is
September 8th
at
8 a.m. at Panera Bread.
May 2, 2007
Franklin
Meadows Annual Board meeting was called to order at 6:43
p.m.
Board members present: Bob Michalewicz, Karen Hebel,
Ron Krakowski
Board members absent: Michele
Campbell, Mike Barczewski, Ed Fromm, Bill Olson
Guest speaker: Jay from Dynamic Landscaping
The meeting was started with a presentation from Jay in
regards to another concept design for our 22 mile entrance.
The presentation and estimate displayed a complete re-do,
only using 2 existing trees.
Treasurers Report:
Reported that 11 homeowners
still owe dues
Report was approved
Social Report:
Discussed garage sale and
advertising/printing ideas
Starting a book club in the neighborhood – Brynne
Yahr is contact person
Bring back Friday’s In The Park starting June
1st,
signs will be posted in a couple weeks with more detail
Maintenance Report:
J&M Asphalt will be out Friday, May
4th
to
quote path repairs in the park
Annual Park Clean up is scheduled for Saturday, May
19th
at
9:00 a.m.
Last week in May to spruce up 22 mile entrance (plant
flowers, clean, etc.)
Inquired about leak and large water bill. Did landscape
company possibly cause damage to water line? It was
suggested he call Jay sometime this week to discuss
Meeting adjourned at 8:09
We did not book next meeting