As the Secretary of Franklin Meadows board of directors, it is my duty to record the minutes from each meeting.  Then after the minutes are recorded, I ask Lisa Fromm, who holds the  Newsletter/Website position, to post them on the website so they can be viewed by all residents.  I take great pride in keeping our residents informed of what issues are discussed and voted on at the board meetings.  Please feel free to contact me if you have any questions or concerns about the minutes. 

Sincerely,
Karen Hebel





Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, November 3, 2009


Meeting was called to order at 7:02 p.m. 
Board members present: Ed Fromm, John Gentry, Karen Hebel, Neil Funk, Lisa Fromm, Laura Brown, Bill Olson

Correspondence Items
Lot #96 – Discussed a letter that was received
Lot #79 – Sent a letter regarding a phone call that was received

President’s Report – Ed Fromm
1. Introduced Laura Brown as new Treasurer
2. 2010 Budget
a. The board will try to combine/change current line items used so the budget is easier to understand. An example: Income – combine FMC dues & membership dues???
b. Look through papers of 2008 & 2009 to create definitions for line items. An example: create a Voucher Folder (excel file) when any money is requested to pay invoices

Architectural Report – Bill Olson
1. Discussed questions from an individual that may bid on vacant house on Lot #79
a. Is the small common area his to maintain?
b. Does he have to pay taxes on this area?
2. Ed will call him with answers to both concerns

Maintenance Report – John Gentry
1. The board will send the check to Superior Scape as it gets closer to winter
2. Dale Sova completed winterizing the sprinkler system

Treasurers Report – Ed Fromm
1. All 2009 dues are paid
2. Ed and Laura will meet about Treasurer’s position

Social Report – Neil Funk
1. Dinner with Santa – Trinity Lutheran
a. Look into any Friday evening available in December
b. Sam Impastato will help Santa again this year
2. Entrance decorations – when will they go up?

Secretary – Karen Hebel

Newsletter/Website – Lisa Fromm
1. Requesting each board member send a blurb about their position/duties
2. Requested a paragraph from John & Laura introducing themselves

Next meeting scheduled for Tuesday, December 1, at 7:00 p.m.

Motion to adjourn the meeting made by Karen, second motion made by John.

Meeting adjourned at 7:50 p.m.











Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, October 6, 2009


Meeting was called to order at 7:11 p.m. 
Board members present: Ed Fromm, Cindy Barney, John Gentry, Karen Hebel, Neil Funk
Board members absent: Lisa Fromm, Bill Olson

Correspondence Items

President’s Report – Ed Fromm
1. Introduced current board members to new board members
2. Annual meeting went well but expected 25% of resident participation. Only had around 10% of resident participation.
3. 2010 budget was discussed
a. Asked the board to review the $43,750 during next month or so and divide it up into line items (22 mile entrance, Colony Ct. bridge repairs, etc.)
b. Mentioned we have 2 - $5,000 (6 month) cd’s as the start of an emergency fund. As of 1 year ago, we had no emergency fund started.

Architectural Report – Bill Olson

Maintenance Report – John Gentry
1. Discussed line item Maintenance – Clean Up $10,045 and asked why amount was so high. Ed explained mostly from the storm in June and Ash Borer tree removal
2. Bob Whitehead received a quote from Superior Scape
a. Karen made the motion, seconded by Neil to accept the quote with Option #1 minus the salt service. The board voted and motion passed.
b. Competitive bids were taken last year but since no changes were made from last year’s quote to the 2010 quote, we agreed to rehire Superior Scape for the 2010 season.

Treasurers Report – Ed Fromm
1. Moved into Committee of the Whole – motion by Karen and seconded by Neil to discuss update of delinquent dues
2. Mentioned new legal processes with Cindy and John

Social Report – Neil Funk
1. Oktoberfest was a success and all went well
a. Thank you to all residents who volunteered (scheduled and not) their time and everything ran great!
b. Wine – have again next year (white didn’t go so maybe 2 reds)
c. Concerned about the sides being gone before the meats. Have more next year
d. No generators were used, ran extension cords from 2 nearby homes to power bounce house and cotton candy maker
e. From a budgetary perspective, close to 2009 costs
2. Dinner with Santa update: look into dates available at Trinity

Secretary – Karen Hebel

Newsletter/Website – Lisa Fromm
1. Neil made a suggestion to change board information on website. Instead of personal names and email addresses, have something like President @ Franklin Meadows.org

Next meeting scheduled for Tuesday, November 3rd, at 7:00 p.m.

Motion to adjourn the meeting made by Neil, second motion made by Karen

Meeting adjourned at 8:12 p.m.













Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, September 1, 2009



Meeting was called to order at 7:06 p.m.
Board members present: Ed Fromm, Bob Whitehead, Lisa Fromm, Karen Hebel, and Neil Funk
Board members absent: Bill Olson

Correspondence Items
1. Discussed the recent break-ins of many vehicles in the neighborhood and Ed will add this topic to the Annual Meeting agenda
2. ITC and $300 Weigand’s voucher
a. Questions about who is eligible and not eligible
b. Meeting on September 9th for residents & ITC
3. Matt from Dynamic Landscaping
a. Mentioned the 21 mile road area along the tree line needs more trimming
b. Mentioned we hire them to spray the weeds in the big park.
i. Ed made a motion to purchase $50 of Weed Be Gone concentrate and Ed and Brian Fromm can spray the area; with a second motion made by Karen.
ii. The board voted and motion passed.

President’s Report – Ed Fromm
1. The board reviewed past issues regarding trees and by-law language
2. Discussed Annual Meeting agenda and the items to be addressed
• Introduce current board members
• Financial information
• Neighborhood watch & neighborhood input

Architectural Report – Bill Olson
Absent for meeting

Maintenance Report – Bob Whitehead
1. Bob discussed his past two years in charge of Maintenance
a. He will start a file of his material for the new Maintenance person
b. He will also be available for questions for an easy transition

Treasurers Report – Ed Fromm
1. Reviewed the delinquent dues list & made updates of recent activity
2. The 2010 dues invoice and letter for the Annual Meeting was mailed
3. Report was approved (last 30 days)

Social Report – Neil Funk
1. Discussed the Oktoberfest and booked items from Bob’s Big Top
2. Will start shopping for food/drink items this week
Secretary – Karen Hebel
Nothing to report at this time

Newsletter/Website – Lisa Fromm
Nothing to report at this time


Next meeting scheduled for Tuesday, October 6th at 7:00 p.m.

Motion to adjourn the meeting made by Ed, second motion made by Bob

Meeting adjourned at 8:10 p.m.








Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, August 11, 2009



Meeting was called to order at 7:10 p.m.
Board members present: Ed Fromm, Bill Olson, Lisa Fromm, Karen Hebel, Neil Funk
Board members absent: Bob Whitehead
Guests present: Michele Campbell, Mary Van Camp

Correspondence Items

Guests Presentations
1. Mary Van Camp discussed concerns about Lot #53 and others renting out their homes when she said our by-laws state that renting is not allowed. Ed will call the association attorney for correct process to enforce these rules so Bill can take further action.
2. Michele Campbell discussed concerns on Lot #259 and Lot #222 leaving boats, campers, 4-wheelers, etc. on their property for weeks at a time.
3. Michele Campbell discussed concerns about tree removal process and costs after damaging storm in June

President’s Report – Ed Fromm
1. ITC and tree removal: discussed about why ITC is removing so many trees in our subdivision
2. Ed spoke to a concerned resident who requested a notice be sent to all residents affected to attend the Shelby Twp. board meeting, which was held on August 4th. He suggested they attend to voice their concerns about ITC’s new easement rules and tree removal.

Architectural Report – Bill Olson
1. The vacant house on Lot #177 has sold and new resident has moved in
2. Discussed camper on Lot #122. There have been 2 letters sent

Maintenance Report – Bob Whitehead

Treasurers Report – Ed Fromm
1. Deliquent Dues Update: Moved into Committee of the Whole – at 7:27 p.m. with a motion by Ed Fromm to discuss 2009 delinquent residents. (Lot #’s 238, 129, 233, 239, 70, 1, 183) Out of Committee of the Whole – at 7:46 p.m. with a motion by Ed Fromm
2. Bills: paid DPW, web casting, Kinko’s (newsletter)
3. CD’s: must go with Bob Michaelwicz to the bank to switch signatures
4. September billing: the 2010 dues form
a. The 2010 dues request will be mailed to households September 1st
i. A concern was brought up about cost of creating and printing the forms needed for future resident mailings.
ii. A motion was made by Bill to research and pursue purchasing a laptop and printer for the board to print out mailings, newsletters, etc. with a second motion made by Neil. The board voted and motion passed. The board will meet next Tuesday to discuss their findings on this issue.
b. Informational letter: about Oktoberfest since there will be no signs, banners, etc. advertising the event ahead of time
c. Oktoberfest information: will be 1-5:00 as usual
d. Nominations: open seats are Treasurer and Maintenance
e. Annual Meeting information:
i. there will be sandwich board signs advertising the event a few weeks before

Social Report – Neil Funk
1. Discussed the Campout was a success with 30-40 residents visiting but no one stayed overnight.
2. Discussed the Oktoberfest and can get inflatable bouncer from church cheaper than Bob’s Big Top

Secretary – Karen Hebel
1. Received a call from Lot #180 for some changes to be made on the website and paper newsletter under F.M. Services
2. Forwarded the changes to Lisa and requested she make those changes

Newsletter/Website – Lisa Fromm
1. Requested that all articles for the newsletter be sent by August 20th
2. The newsletter will be printed at the end of August


Next meeting scheduled for Tuesday, September 1st at 7:00 p.m.

Motion to adjourn the meeting made by Neil, second motion made by Bill

Meeting adjourned at 8:18 p.m.





Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, June 9, 2009


Meeting was called to order at 7:09
Board members present: Ed Fromm, Karen Hebel, Bob Whitehead, Neil Funk, Bill Olson
Board members absent: Lisa Fromm
Guests present: Bob Michalewicz, Marcia Michalewicz


Correspondence Items
1. Discussed paperwork of a request to build a shed on lot #144.
2. Discussed if any existing board member would take over the Treasurer’s position until the vote in October.


President’s Report – Ed Fromm
1. Handed out an updated list of companies/contact people the board deals with on a regular basis w/ current addresses & phone numbers.
2. The annual meeting will be before the Oktoberfest from 11:00 a.m. – 1:00 p.m. in the big park under the large tent.
3. Contacted 15 random households and asked their opinion on updating the 22-mile entrance or not. Nine residents said not to spend the money updating it but simply clean it up a bit, two residents said spend whatever to make it brand new, three residents said to maintain it and one resident was undecided.
4. Discussed the open board seats of Treasurer and Maintenance.


Architectural Report – Bill Olson
1. Lot #122 sent a letter stating the camper was removed from back yard.
2. Lot #144 further discussed the request to build a shed behind the existing garage. A motion was made by Bill to approve shed construction, and a second motion made by Bob. The board voted and motion passed.
3. Lot #238: there have now been 3 letters sent about the washer in the driveway. Still no response from homeowners.


 Maintenance Report – Bob Whitehead
1. Three bids were returned for 22-mile entrance clean-up/re-do. These bids are itemized by the scope of work.
a. Dynamic Lawn – $1655
b. Landscape Services – $3807.75
c. G&M Landscape – 4060
2. The board discussed either to redo the entrance this year or simply maintain it for the remainder of 2009, set some funds aside, and revisit the bids in 2010.
3. A motion was made by Ed to simply maintain it, and a second motion made by Karen. The board voted and motion passed.


Treasurers Report – Ed Fromm
1. There is a box of old files from Bob Michalewicz to be organized into the Franklin Meadows file cabinet in Ed’s garage of past records.
2. Several of the bills are maintained online with auto bill payment.
a. A major concern is both of Ed’s computers are Mac and the software that is used for this is for Windows only.
b. There is no updated 2008 or 2009 list of residents.
3. Lot #233 vs. Franklin Meadows (court case) regarding non payment of past association dues; 2 hearings are scheduled.
a. A hearing was on June 12th and two board members were present.
b. A hearing is scheduled for July 8th and a board member will attend.
4. Lot #79: the board received a letter of Discharge of Joint Debtors from The U.S. Bankruptcy Court stating the resident on Lot #79 is excused from paying any past dues owed.
a. Ed will call Township regarding further rules of the board.
b. A motion was made by Ed to discharge any dues collection from the resident on Lot #79 and a second motion was made by Bill. The board voted and motion passed.
5. Dale Sova sent a request for payment for work on our sprinkler system repair/maintenance. Stated some problems due to root damage.


Social Report – Neil Funk
1. Garage sale was a success as 19 families participated
2. The date for the Oktoberfest is October 4th
3. The dates for the Family Camp Out are July 24th and 25th
4. Discussed the possibility of a July 4th celebration
5. Discussed the possibility of a 2009 Bike Parade in the middle of July


Secretary – Karen Hebel
1. Discussed the concern of having no minutes for the May meeting. It was abruptly ended shortly after it started.
2. Discussed that I would be unavailable for most of July so if there were a meeting, someone else would need to record the minutes.


Newsletter/Website – Lisa Fromm (per Ed Fromm)
1. Reminded the board that the June newsletter is one of the quarterly printed/delivered versions
2. Requested that any articles had to be sent by Friday evening because the newsletter was being printed Saturday afternoon for Sunday delivery.
a. The main items that should be included are the Oktoberfest, the Annual Meeting, Open Board Positions, and the Camp Out.


Next meeting scheduled for Tuesday, August 4 at 7:00 p.m. There will be no July meeting.

Motion to adjourn the meeting made by Neil, second motion made by Bob.

Meeting adjourned at 8:15 p.m.







Franklin Meadows
Welcome Social/Board of Directors Meeting Minutes
Tuesday, April 7, 2009


Welcome Social 7:00 – 8:15 p.m.
Board members present: Ed Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Lisa Fromm, Neil Funk
Neighbors present: Kyle & Libby Simms, Vickie Easterbrook, Laura Frick, Chris & Dawn Howell and Marcia Michalewicz
1. Introduction of the board by Ed Fromm
2. Each board member reintroduced themselves, their position and duties, location of home, and length of residence


Meeting was called to order at 8:20 p.m. 
Board members present: Ed Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Bill Olson, Lisa Fromm, Neil Funk
Guests present: Marcia Michalewicz

Correspondence Items
1. Yellow forms are being returned and babysitter list is being updated
2. Discussed an email from Lot #87 with cost-cutting ideas and concerns if the split rail fence (rotting) on his property is his cost or the association
3. Discussed a letter from Lot #194 with concerns about Lot #195 with a chicken wire fence around areas of yard
a. a letter to remove fence was sent and to date, no response
b. a second letter will be sent

President’s Report – Ed Fromm
1. Reviewed Robert’s Rules of Order for board meetings
2. Complimented the board on hard work regarding past concerns/events

Architectural Report – Bill Olson
1. Lot #195 received a letter about a chicken wire fence. There has been no response. A second letter will be sent
2. Lot #237 sent an email regarding Lot #238 with complaints of yard/house appearance
3. Lot #122 has a camper plugged into a shed in the backyard, a letter will be sent

Maintenance Report – Bob Whitehead
1. Seal coating bids were requested and will be discussed at next month’s meeting
2. Bids were requested for 22 mile entrance clean-up/re-do
a. two bids were returned and more information is requested on one of them
b. a third bid is due in within the week
3. Three bids were received for lawn maintenance
4. Lighting at 22 mile entrance is low voltage and replacement bulbs are only by special order. It will be maintained as needed
5. An updated copy of insurance liability from Superior Scape was received
6. Park Clean Up dates: April 25th – Saturday and May 3rd – Sunday
a. a flyer will be delivered
b. we will meet about areas of concern
c. using the same brush/waste removal company as last year

Social Report – Neil Funk
1. Easter Egg hunt discussion
a. The day went well and it was fun to see the neighbors
b. Mentioned everyone who helped (stuff eggs and day of event)
2. Garage Sale update: dates are May 28th – Thursday, May 29th – Friday and May 30th – Saturday is optional

Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. Tax status: our accountant has filed an extension and our taxes will be completely finished when the State of Michigan produces a new needed tax form
3. Moved into Committee of the Whole – motion by Bob Michalewicz and seconded by Ed Fromm to discuss dues collection

Newsletter/Website Report – Lisa Fromm
1. Updated list of babysitters is complete
2. Thank you to volunteers for newsletter


Next meeting scheduled for Tuesday, May 5th at 7:00 p.m.
The following meeting is scheduled for Tuesday, June 2nd at 7:00 p.m. 

Motion to adjourn the meeting by Neil Funk, seconded by Bob Whitehead 
Meeting adjourned at 9:40 p.m.




Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, March 7, 2009


Meeting was called to order at 7:09 p.m. 
Board members present: Ed Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Lisa Fromm, Neil Funk
Board members Absent: Bill Olson 
Guests present: Marcia Michalewicz

Correspondence Items
1. Discussed an email from resident on Lot #86
2. Discussed an abandoned car in Colony Ct. – was removed by police

President’s Report – Ed Fromm
1. Reviewed Robert’s Rules of Order for board meetings
2. Requested for each board member to submit an article for the quarterly delivered newsletter

Maintenance Report – Bob Whitehead
1. Wooden sign at 22 mile entrance will be repaired
2. lights at 21 mile entrance will be replaced (2 are burned out)
3. updated copy of insurance liability from Superior Scape was received
4. bids for landscaping were requested
a. one company already submitted their bid
b. expecting 2-3 more within the next month

Treasurers Report – Bob Michalewicz
1. Report was approved (last 60 days recorded)
2. Purchased 600 Forever stamps for future postage – price increase expected in May ‘09
3. Gaining knowledge of procedures for small claims court
a. regarding sending letters, court dates, etc.
b. following through with cases of residents with delinquent dues

Social Report – Neil Funk
1. Welcome Social is April 7th
a. compare resident list from 2007 to 2009 to get list of new resident’s
b. mail invitation with newsletter
2. Easter Egg hunt is March 29th (rain date April 5th)
a. egg stuffing on March 21st at Ed Fromm’s – 4:00 p.m.
b. contact residents about Easter bunny


Next meeting scheduled for April 7th at 7:00 p.m. 

Motion to adjourn the meeting by Bob Whitehead, seconded by Ed Fromm
Meeting adjourned at 8:48 p.m.




Board of Director's Minutes...

Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, December 2, 2008


Meeting was called to order: 7:15 p.m. 
Board members present: Ed Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Bill Olson, Lisa Fromm, Neil Funk


Correspondence Items
The resident on Lot #68 sent a letter of thanks and complimented the board on all we do for the neighborhood


President’s Report – Ed Fromm
1. Agenda for meeting was approved
2. Minutes from November meeting were approved and posted on Nov. 14th
3. Board discussed an email from resident on Lot #86 regarding recent snow plowing and misc. issues


Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. Ran the preliminary amounts of money for 2008 year
3. For 2009, ask those who need service hours (for school or church) to help with association/social events


Architectural Report – Bill Olson
1. There is still an occurrence of signs being removed off of people’s lawns by unknown individuals (not by the board)
2. The negative letters regarding certain signs have stopped


Maintenance Report – Bob Whitehead
1. Brian Fromm has replaced the fences by Lot #149 and across the street by the park entrance
2. Some trees were removed at the 22 mile entrance


Social Report – Karen Hebel/Neil Funk
1. Discussed final details for the holiday party
a. Sandwich board signs were posted on Dec. 3rd
b. An introduction of the new 2009 board will be introduced
2. Requested permission to purchase lighted garland, bows and a storage bin for decorating the entrances
3. The 2009 volunteer letter explaining committees for each event will be sent out in January
a. There will be an asterisk (*) on the events that can be used for service hours
b. There will also be a line for email addresses


Newsletter/Website – Lisa Fromm
Mentioned all information was updated/posted on the website


Next meeting scheduled for January 6, 2009 at 7:00 p.m. 


Motion to adjourn the meeting by Ed Fromm, seconded by Bob Whitehead 
Meeting adjourned at 8:08 p.m.





Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, November 4, 2008


Meeting was called to order at 7:10 p.m. 
Board members present: Ed Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Bill Olson, Lisa Fromm, Neil Funk


Correspondence Items
1. Bob M. received copy of Non-Profit Corporation New Requirements
2. Bill requested updated list of new homeowners for letters sent/received for political signs
3. Ed shared a letter he received from Lot #206 and the board will take ideas under consideration

President’s Report – Ed Fromm
1. Neighborhood’s future goals
a. Bob M. – create an emergency reserve: optimal requirement is one year’s revenue
b. Lisa – neighborhood welcome basket for new homeowners to feel a sense of community. Bill suggested enclosing a copy of the board members and contact information, bi-laws, etc.
c. Lisa – create a neighborhood contact committee in case a homeowner is in a serious accident or death in the family for the board to send a card from the neighborhood
d. Karen – update the swing set in the big park, both location and construction to be considered
e. Bob W. – update some activity pieces in the big park, wood is rotting away and possibly a future hazard
f. Bob W. – decorate the entrances for fall with haystacks, pumpkins, etc.
2. Reminded each board member to seek further ideas/goals
3. Mentioned that at the end of each meeting, the board verifies the date and time for the next meeting

Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. mentioned the split rail fences need to be replaced at creek south of Providence Court.
3. Reported on the amount of homeowners who have paid their dues
a. the second reminder went out November 1, 2008
b. Ed inquired about delinquent homeowners
4. 22 mile entrance update
a. trimmed rose bushes
b. lights were replaced and working well

Architectural Report – Bill Olson
1. Almost 30 letters have been mailed to remove political signs and is keeping track of compliance by these residents
2. Lot #76 update: Permit was pulled and cement work is completed


 Maintenance Report – Bob Whitehead
1. Three bids for snow removal/salting were returned and discussed
2. A motion by Bill Olson and seconded by Bob Michalewicz that Superior Scape will be chosen for the winter season. Motion passed.
3. A bill was submitted for winter prep of our sprinkler system

Social Report – Karen Hebel/Neil Funk
1. Holiday Party – Saturday, December 13th from 6:30 – 8:30 p.m.
a. Trinity Lutheran hall is reserved and confirmed
b. food (Little Caesars), drinks (pop, lemonade, coffee), desserts (neighbors)
c. signs will be posted week of December 1st
d. introduction of new board to guests before Santa arrives
2. The 2009 Volunteer Letter/List was discussed
a. possibly assign a committee to an event (not individuals)
b. send email reminder to committee chair of their upcoming event
c. March is first social event (Welcome Social)

Newsletter/Website – Lisa Fromm
Mentioned all information was updated/posted on the website


Motion to adjourn the meeting by Ed Fromm, seconded by Bob Whitehead 
Meeting adjourned at 8:38 p.m.






Franklin Meadows
Board of Directors Meeting Minutes
Tuesday, October 7, 2008


Meeting was called to order at 7:23 p.m. 
Board members present: Ed Fromm, Bob Michalewicz, Karen Hebel, Bob Whitehead, Bill Olson 
Guests present: Marcia Michalewicz

Correspondence Items
1. Discussion of ballots and announcement of new board
2. Lights at 22 mile entrance are not working, requests to repair them
3. Wooden fence between Lot #149 and Lot #150 is rotting away, especially the fence post

President’s Report – Ed Fromm
1. Board meetings will now be run by Robert’s Rules of Order
2. Additional newsletter will be sent out this month announcing the new/existing board members and positions, articles requested by each board member
3. Request for each board member to meet with our friends and neighbors on what they would like our neighborhood’s future goals to be
4. Request for each board member to complete a position packet, including a list of current duties, contacts, phone numbers, and any additional information to make future board members aware of their responsibilities

Treasurers Report – Bob Michalewicz
1. Report was approved (last 30 days recorded)
2. Reported on the amount of homeowners who have paid their dues
a. a reminder will go out on November 1, 2008 and another will go out on December 31, 2008 for those who have not paid by then
3. Moved into Committee of the Whole – motion by Bob Whitehead and seconded by Bob Michalewicz
a. Discussed delinquent residents
4. Out of Committee of the Whole – motion by Bob Whitehead
5. Any 2009 invoices still not paid will receive a last notice on March 1st which will include late fees

Architectural Report – Bill Olson
1. Received several complaints for signs (construction, political, etc.) being posted on lawns. Letters have been mailed and keeping track of compliance
2. Moved into Committee of the Whole – motion by Bob Michalewicz and seconded by Karen Hebel
a. Discussed sign posting rules as stated in our bylaws
3. Out of Committee as a Whole – motion by Bill Olson
4. Will check on the status of the permit and construction on Lot #76

 Maintenance Report – Bob Whitehead
1. Discussed problems with lights at 22 mile entrance. Will determine what needs to be fixed, contact an electrician and make sure appropriate lighting will be installed.
2. Awaiting several bids for snow removal/salting for the winter season

Social Report – Karen Hebel
1. Oktoberfest was a success with a great turnout, probably 200 residents
a. Noticeable group of non-residents attended.
b. Motion by Ed Fromm and seconded by Bill Olson that no sandwich board signs will be posted next year. We will determine how to advertise this event at a later date. Motion passed.
2. Several positive comments/feedback regarding the Oktoberfest
a. Layout of tents, tables, chairs was great for the size of the crowd
b. New train (Andy’s Trains) – liked train better, more room, and the driver was nicer than previous company
3. Some negative comments/feedback regarding the Oktoberfest
a. Food – there wasn’t enough and no vegetarian selections
b. Beer is good but maybe also wine
c. Larger coffee pot needed
d. Train – some were upset by the size of the line
e. Some residents were upset we asked for food/drink contributions when they already pay dues. However, over 20 residents gladly donated water, pop, desserts, candy or snacks
f. Moon bounce – noticeable bad odor & Bob’s Big Top was made aware we weren’t satisfied
i. Motion by Bob Michalewicz and seconded by Bob Whitehead that we pay future vendors after services are rendered, not before or day of event. Motion passed.
ii. Exception would be for food and drinks
4. Santa Party – either Friday, December 5th or Friday, December 12th are both possible dates.
a. Requested Trinity Lutheran hall again
b. Requested Santa to arrive at 7:45 p.m. again
5. The 2009 Volunteer List will be sent out to residents by end of November. It will include new committees – spring gardening/planting, holiday lights, fall clean up, as well as the events in the past.


Motion to adjourn the meeting by Ed Fromm, seconded by Bob Michaelwicz 
Meeting adjourned at 8:16 p.m.


August 5, 2008


Meeting called to order with board members Bob Whitehead, Karen Hebel, Bill Olson, Bob Michalewicz and homeowner Neil Funk in attendance.

Meeting begins with Bill Olson’s report about home owner, lot #257 located at 12405 Independence request to replace a patio with a covered sunroom. Homeowner presented detailed drawings of proposed construction which were reviewed and approved by the entire board.

The construction request sparked a discussion about home improvement procedures and it was voted and agreed that all homeowner requests would be brought before the board at a normal meeting, where plans would be reviewed and voted on which would be recorded into the minutes. It was also agreed that the proposed construction would have to be inspected after construction is completed to make sure approved plans were followed.

There was a follow up discussion about resident concerns about political signage being displayed. It was agreed that the board would proceed on the issue using Federal and township guidelines.

Bob Whitehead, then proceeded to report about residents concerns about maintenance issues in Cameron Park. It was at this time that a letter written by resident Steven Myers was discussed by the board. The issues raised will be looked into further and any necessary measures would be reported at a later meeting.

Karen Hebel then gave her report about the recent Park Camp Out event. It was noted that the response was well received and that this event should be considered to become an annual event. She also reported about her preliminary preparations for Oktoberfest. The board approved her preliminary plan requests.

Bob Michalewicz, gave the board members spending and financial balance reports for the period between the last board meeting in June and the present meeting. These were approved. A proposed budget for the 2009 year was presented to the board members. Time was spent discussing individual line items and the proposed amounts being allocated. It was agreed that the members would use the time until the next meeting to finalize any spending priorities that were not included in the proposed budget and then vote to finalize the 2009 budget.

Meeting was then adjourned.

Respectfully Submitted,
Bob Michalewicz

June 5, 2008

Meeting started at 7:10 p.m.

President’s Report – Matt Hedge
An email sent to Matt regarding a complaint that Dynamic Landscaping is not mowing close enough to the edges on the south end of our entrance. Matt looked into the situation and he said Dynamic is doing their mowing correctly.


Maintenance – Bob Whitehead
• The park clean-up went well and some residents are still working very hard to help make the parks safer and more appealing. The pathway areas are cleared and there is still more work to be done.
• Bids from five companies were requested (all bonded and insured) for tree and brush removal. Three returned their bids. Bob is waiting for the other two companies’ bids.
• A battery back up plan for our sprinkler start up process was discussed last year and the board has cancelled this item from the agenda.


Social – Karen Hebel
• The Camp Out was discussed and the signs will be posted 2 weeks prior to the event.
• Karen was contacted by Shelby Lanes bowling alley for an all neighborhood bowling party. The residents can attend Tuesday, June 17th at 7:00 p.m., Wednesday, June 18th at 7:00 p.m. or Saturday, June 21st at 3:00 p.m. for 3 free games of bowling (shoe rental $1.50) and some refreshments. Karen (254-3593) is the contact person to sign up with so call her if interested. Shelby Lanes is at 50721 Van Dyke, (586) 731-4800 or visit their website at www.bowldetroit.com. A flyer with more information will be attached to the printed newsletter.


Architectural – Bill Olson
Cameron Park – the play climber equipment is being removed due to rotted wood. Bill will fill any holes left from the play structure with sand or soil.


Treasurer’s Report – Bob Michalewicz
Bob went through the bills, unpaid dues and the profit and loss sheet since the last meeting.


Other Business
• The board meetings have been moved from the first Wednesday of each month to the first Tuesday of each month. They will still be held at 7:00 at the Michalewicz’s home at 47920 Ben Franklin Dr. All residents are welcome to attend.
• If you leave your vehicle in your driveway at night, please hide all valuables and remember to lock your vehicle. There has been a sudden increase of break-ins and the police recommend we remind everyone for safety purposes.
• The board received some complaints about political signs appearing around our neighborhood. Our president, Matt Hedge, is running for State Representative and he displayed signs at each entrance and one in front of his residence. It is clearly stated in our by-laws that this is not allowed. We as a board discussed the by-laws with him and actually asked him to remove these signs immediately. He showed no interest in complying with the rules and insists it’s against his principles. Bob Whitehead specifically requested for Matt to step down if he doesn’t comply. The board is willing to take any further action if needed.


Meeting was adjourned at 8:46 p.m.

Respectfully Submitted,

Karen Hebel







May 7, 2008

Treasurer's Report - Bob Michalewicz
Bob went through the bills, unpaid dues and the profit and loss sheet since the last meeting. Bob also shared the two proposals for the repairing and sealing of the paths north of Independence. The Board agreed on one proposal and that process will move forward as we get into the Summer months. Bob also shared the new invoices that the Board will be using and the Board approved the necessary money to provide the needed materials.

Social Report - Karen Hebel
Karen reminded everyone that we are sticking to the every other year schedule for the neighborhood garage sale. This means that there will not be an organized event this Summer. Friday's in the Park will start on Friday, June 20th (the first day of Summer) and they are scheduled to run from 5-9 p.m. Finally, the Franklin Meadows Camp Out will be the night of July 18th. More details on this even will come out at a later date.

President's Report - Matt Hedge
No report at this time.

Newsletter - Ed Fromm
No report at this time.

Maintenance - Bob Whitehead
No report at this time.

Respectfully Submitted,
Ed Fromm

February 6, 2008

Treasurer's Report - Bob Michalewicz
Bob went over the monthly bills and gave an update on the dues collection for this year, of which there are currently 51 homes who have not paid their annual dues. Bob is also in the process of updating our two insurance policies and some of our banking documents due to Board of Director position changes. Finally, because of a change in Michigan's tax laws, Bob will be working with a recommended CPA to bring our home owner's association up to date with our current tax codes.

Social Report - Karen Hebel
Karen has updates for the Easter Egg Hunt, the Welcome Tea and the volunteer list. Updates will be posted on the website very shortly.

President's Report - Matt Hedge
No report at this time.

Newsletter - Ed Fromm
The newsletter is done. I'm just looking for some good weather and time to get it passed out.

Maintenance - Bob Whitehead
Bob met with Superior Scape to go over our snow removal contract and make sure that both parties are on the same page.

Respectfully Submitted,
Ed Fromm


January 2, 2008

Treasurer's Report - Bob Michalewicz
Bob went over the end of the year report and presented his final numbers. His full report will be in the January newsletter and on the web site.

Social Report - Karen Hebel
Karen recapped the Dinner with Santa event and set the dates for the Welcome Tea.

President's Report - Matt Hedge
No report at this time.

Newsletter - Ed Fromm
Ed will work to get a newsletter out sometime in January.

Maintenance - Bob Whitehead
Bob filled the group on the snow removal contract, the replacement of street signs and other odds and ends.

Respectfully Submitted,
Ed Fromm


December 5, 2007

Treasurer's Report - Bob Michalewicz
Bob went over the monthly bills, presented the lawn maintenance contracts for next year and discussed items regarding future landscaping needs.

Social Report - Karen Hebel
Karen presented her final numbers on the Dinner with Santa event and she informed everyone that her next event will be the "Welcome Tea" at the March meeting of the Board of Directors.

President's Report - Matt Hedge
Matt reviewed emails that he received from neighbors regarding a several items.

Newsletter - Ed Fromm
Ed reminded everyone that the next newsletter that will be printed and delivered will be in January. This will give Bob a chance to get year end figures to be printed for the 2007 fiscal year.

Maintenance - Bob Whitehead
Bob had no report at this time.

The meeting adjourned at 7:54.

Respectfully Submitted,
Ed Fromm


November 7, 2007

The minutes from the last meeting were approved.

Welcome to new board members
•Matt Hedge and Bob Whitehead were welcomed to the group.

Architectural Report - Bill Olson
•Bill updated the group on several items throughout the neighborhood.

Social Report - Karen Hebel
•Karen updated everyone on Octoberfest and turned in her final numbers, which were almost the exact same as last year - $3,400.
•Dinner with Santa this year will be held at Trinity, on the corner of Van Dyke and Hall Rd. There are more details on the “Social Director” and front page of the web site.

Treasurer’s Report - Bob Michalewicz
•Bob covered the following items...
•Recap of the spending since last meeting
•Recap of the paving contract
•Fall cleanup report
•Future needs for 2009
•Crime Stats Report from Shelby Twp.

Communications Report - Ed Fromm
•Because of the new members Ed reminded everyone that the newsletter is printed and delivered three times a year, but the website is updated constantly.

Other Business
•The board voted 4 - 1 to raise dues to $175.00 starting in 2009.





By Michele Campbell

October 3, 2007
 
The Franklin Meadows meeting was called to order at 7:13 a.m.
 
Board members present: Michele Campbell, Bob Michalewicz, Ron Krakowski, Karen Hebel, and Ed Fromm
 
Board members absent:  Bill Olson
 
Homeowners present:  Maria Michalewicz
 
Minutes were approved with change that the Newsletter position needed to be included on the ballots.
 
Treasurers Report:
 • Treasurer submitted monthly report, quarterly report, and a Year to date income/expense comparison by category.  Reports were approved.
• Bob meet with Judy Schlottman, sub attorney, in regards to collection process, vacant properties, and equal application.
 
Maintenance Report:
 • Bob called the Township to get the sprinklers turned off.  Dale Sova will winterize them tomorrow and read the meters.
• Hopefully the paving of the sidewalks will happen this weekend.  Ed sent out the flyers to the surrounding neighbors asking them not to water the paths.  Paths were cleaned by Dynamic and they look great.
• Fall clean-up was discussed.  Ron will talk to Dynamic about when we would like to have it done. 
• Discussed the coming increases to our bills for lawn services due to the tax increases just passed by the state of Michigan.
 
Social Report:
 • Ron called and scheduled people for jobs for the Oktoberfest.  We are still in need of some cotton candy workers.
• Discussed different supplies that Karen needs people to bring such as trash cans, tennis rackets, coolers, bullhorn, etc.
• Ed will make the ballot box and ballots.
 
General:
 • Road rally is October 20th.
• Bob met with the Shelby police dept in regard to various concerns of vandalism and speeding in the sub.  The Sergeant is supposed to get back with him with statistics of crimes in neighboring subs versus our sub.   Bob asked for extra patrols.  The speeding machine was put on Craven. 
 
Meeting adjourned at 8:12 p.m. 


September 8, 2007
 
The Franklin Meadows meeting was called to order at 8:10 a.m.
 
Board members present: Michele Campbell, Bob Michalewicz, Ron Krakowski, Karen Hebel, and Ed Fromm
 
Homeowners present:  Kim Ericson, Candy Martens, Brynne and Gary Yahr
 
Treasurers Report:
 • 6 homeowners have not paid their dues.  Judy Schlottman, sub attorney, did title searches on lots that owe.  Three houses are vacant in the sub and two of them are held by banks. 
• Bob has sent out the bills for 2008 dues.
• The cost to resurface the paths south of Independence will cost approximately $11,500 which includes Dynamic edging the paths.  The edging has been completed and the Board is happy with their job.  Dynamic brought in special equipment to get the job done.  The asphalt company should start in about 10 days depending on the weather.  JP Asphalt will let us know 5 days before they start so we can notify homeowners not to water their lawns. 
• Bob received a notice regarding an all day seminar on Tuesday in Southfield.  The seminar would cover condo and homeowner associations.  A workbook and DVD can be purchased for $339.  Motion to purchase the materials was made by Karen and seconded by Michele.  Board voted unanimously to purchase the materials.  
 
Social Report:
 • Oktoberfest is Sunday, October 7th from 1:00 to 5:00 p.m.
• Big tent should be there at 9:00 a.m. to set-up the tents.  We have reserved 2- 20x40 tents and 1- 20x20 tent, 175 chairs, 28 – 8 ft. tables, 2 – 5 ft. grills, moon walk, slide, and cotton candy machine. 
• Dan Dan the Choo Choo Man is coming from 2:00 p.m. to 5:00 p.m. for $495.
• Ryan Buck is coming to 2-3 hrs for $50 for tennis instruction for the kids.
• Porta Jon will be set-up at noon.
• Discussed getting signs made at Kinkos.  Karen needs to have some clip art e-mailed to her.
• Ed will put a notice on the website asking for volunteers.  Ron will make calls to get volunteers to sign-up.  We need volunteers for cooking, cotton candy machine, keg keeper, moonwalk, slide, and tattoo station.
• Karen will inventory current supplies and start shopping for needed items.  She has people that volunteered to help her shop.
• She would like people to come and help set-up at 10:00 a.m. on Sunday.
 
Maintenance Report:
 • Dynamic trimmed the trees at the entrances and weeded for $365. 
• Discussed lines in yellow that were painted on Ben Franklin.  Ron motioned that the lines be removed until approval by the county and by the Franklin Meadows Board, seconded by Ed and unanimously approved by the board.  Discussed various ways to remove them.  Bob will speak to the ashphalt company.
• A homeowner on Warwick Ct.  spoke to Bob in regards to a fence.
• Suggestion was made to create a list of  vendors to help homeowners have a resource or reference list.
 
Newsletter:
 • Need to get a written newsletter out.  Please send Ed your articles.
 
General:
 • Candy reported some vandalism to her house.  She did report it to the police.  We will keep urging homeowners to call the police and report problems because it does help get extra patrols.  Cars on Colony Court have also been broken into.
• Discussed a welcoming packet that could be given to new homeowners.
• Bob will make the ballots to be used at the Oktoberfest.  President, Secretary, and Maintenance are the positions that need to be filled.
 
Next meeting will be October 3rd at 7:00 p.m.   Bob volunteered his house to have the monthly meetings.  Future meetings will be on the first Wednesday of every month.
August 21, 2007
 
The Franklin Meadows meeting was called to order at 5:04 p.m.
 
Board members present: Michele Campbell, Bill Olson, Bob Michalewicz, Mike Barczewski, and Ed Fromm
 
Board members absent:  Karen Hebel, Ron Krakowski
 
A special meeting was called to discuss the paving of the paths South of Independence.
 
Bob Michalewicz contacted some companies in regards to having the paths resurfaced.  After evaluating the paths with Bob, two companies submitted bids: JP Asphalt for $11,569 and Options Sealcoating and Paving for $8,084.  We reviewed the bids and noticed some variances between them in regards to thickness of seal coat and square footage.  Bob will contact them and discuss the areas of concern. Once these questions have been answered, the Board voted unanimously to move forward with the paving of the paths by JP Asphalt.  Ron and Karen approved via e-mail.  We will have to get Dynamic to do some special trimming by the paths.  Also, all of the homeowners on the paths will be asked to not water for 24 hours.  We will notify them as soon as we know the dates.  The paths north of Independence will be looked at next year as the budget permits.
 
Discussed some security problems in the Big Park and speeding in the subdivision.  Bill will contact Macomb County Road Commission and Shelby Twp to see if we can get a “speed limit” sign and/or “children playing” sign.  It was also noted that many of the homeowners in the neighborhood are the ones doing the speeding, not necessarily just people from neighboring subs. 
 
Meeting adjourned at 5:45 p.m.  Next meeting is September 8th at 8 a.m. at Panera Bread.



May 2, 2007

Franklin Meadows Annual Board meeting was called to order at 6:43 p.m.

Board members present: Bob Michalewicz, Karen Hebel, Ron Krakowski 
Board members absent: Michele Campbell, Mike Barczewski, Ed Fromm, Bill Olson

Guest speaker:  Jay from Dynamic Landscaping
The meeting was started with a presentation from Jay in regards to another concept design for our 22 mile entrance. The presentation and estimate displayed a complete re-do, only using 2 existing trees.



Treasurers Report:
Reported that 11 homeowners still owe dues
Report was approved


Social Report:
Discussed garage sale and advertising/printing ideas
Starting a book club in the neighborhood – Brynne Yahr is contact person
Bring back Friday’s In The Park starting June 1st, signs will be posted in a couple weeks with more detail

  
Maintenance Report:
J&M Asphalt will be out Friday, May 4th to quote path repairs in the park
Annual Park Clean up is scheduled for Saturday, May 19th at 9:00 a.m.
Last week in May to spruce up 22 mile entrance (plant flowers, clean, etc.)
Inquired about leak and large water bill. Did landscape company possibly cause damage to water line? It was suggested he call Jay sometime this week to discuss

 

Meeting adjourned at 8:09
We did not book next meeting